If you’ve been running your business and keeping track of employees manually, you have likely noticed that many issues come up in the workplace that are difficult to address. Tracking your employee’s productivity, making sure hours and pay are accurate, handling disciplinary matters, and staying compliant are all difficult to manage without the right tools.
Modern employee time tracking software can solve many of these issues and make running your business and managing employees much more straightforward. In turn, this will make your workplace a much happier place for you and your employees.
Here are some of the ways that employee time tracking software can solve common workplace issues.
Keep Track of Hours and Attendance
Accurate timekeeping is one of the most important duties that a business owner can have. Several things will happen by implementing employee online time clock software and using it to keep track of time and attendance:
- More employee autonomy
- Accurate payroll
- Better management with less oversight
- Ability to adjust to a changing work environment
Managing a large workforce, a hybrid workforce, or a remote workforce is difficult without software to assist because there are many considerations to take into account. Employees want to feel like they are free to do their job without being watched over. Still, the business is also responsible for not allowing for time theft or wasted hours and lost productivity.
Second, accurate timekeeping is essential for payroll and labor law compliance. Errors in timesheets can lead to inaccurate pay, which is a labor law violation even if it is accidental. This means it’s crucial to get things right, not only for compliance, though, but for employee morale. Employees will be more productive if they know their pay is accurate and timely.
Third, managers can see all the pertinent information they need about employees and schedules at a glance so that they no longer need to micromanage every individual employee and are instead free to handle other duties. Too much micromanagement can be a drain on company resources and is a real loss in efficiency.
Lastly, having the time tracking information readily available makes it easier for a business to adjust to changing circumstances such as sudden absences or a rush of business. It’s much easier to see who is scheduled, who is working, who is absent, and who can be called in if there is an emergency.
Keep Accurate Records
Every business needs to keep records of their employees, their pay, and their work. Manual timesheet management is challenging enough already, but adding that all records must be 100% accurate makes this manual oversight daunting.
Without employee time tracking software, it is nearly impossible to keep track of all this information, and storing it is a pain and a waste of resources. Records are also crucial in the event of an audit, and every business needs at least 3-5 years of back records on their employees and payroll.
Employee timesheet software stores all of the necessary information automatically. It can be stored in the cloud or on company computers, meaning the records are always on hand when needed. Additionally, it is easy to generate reports.
Easily Manage Payroll
Ensuring that employees are appropriately paid can be a real hassle if you’re still calculating things manually. That’s where employee time tracking software can be beneficial. The online timesheet software records employee time and wages automatically, meaning no errors to fix. That data can then be sent directly to payroll for processing, thanks to payroll integrations.
Having a direct payroll integration also means you won’t have to worry about violating labor laws due to improper payments. You will have the records to prove all of the payments and transactions if necessary.